| ADDRESS CHANGES |
|
| AUDIO VISUAL SCHEDULING |
 | Contact Kay to reserve a TV/VCR or to reserve the projector/DVD
player. |
| Contact Kay to reserve the use of the digital camera for
church events only. Please allow 2 weeks processing time
for Kay to download your pictures for you. |
|
| BUDGETING FOR NEXT YEAR |
| Not too early to begin planning.
| Active planning groups beginning in April and May for next
year. |
|
|
| BULLETIN |
| Information to Kay Clancy by 4:00 pm Tuesday.
| Information printed in bulletin subject to space availability. |
|
|
| DISPLAYS IN THE HOSPITALITY AREA |
| Maximum of 2 weeks in hospitality area.
| Coordinate timing of displays through Phyllis Sitter. |
|
|
| FORMS |
| GUMC
Purchase Requisition Form - must be used when submitting any
expense bills to Finance for payment or reimbursement. Click
on the form name above to access the form in acrobat
format. There are two forms per page. |
|
| FUND-RAISING PROCESS |
| Fund-raiser must meet the mission of the church.
| Fund-raisers must be coordinated through the Finance Community
(meets 2nd Tuesday of each month) |
|
|
| MAILINGS |
| The church office has supplies, including postage, that you
may use for your church sponsored event. Call ahead for
coordination purposes if your mailing is for 20 or more items. |
| A computer is available in the church office for word
processing needs. |
| Office staff is more than willing to show you how to use
duplicating/copy machines for mass production of
documents/letters. |
|
| NEWSLETTER |
| Articles due to Kay Clancy by 4:00 pm on the 15th of the month
prior to the newsletter's publication. |
|
| GUMC CHURCH POLICY |
| Watch for this addition coming in
July 2008. |
|
| REQUESTS FOR OFFICE HELP WITH PROJECTS |
| Office staff is happy to assist you with your projects.
For help with big projects, please schedule well in advance for
coordination with other work projects. |
|
| ROOM SCHEDULING |
| Contact Kay Clancy to reserve your room.
| Non-profit events must contact the church office about the
proper paperwork needed and the logistics of your event. |
| Let Kay know of any meeting schedules or changes to schedules
to ensure that your room will be available.
| Kay will inform you as to whether or not you need to fill out
a reservation form for your event (Larger more complicated
events). |
| If you inform Kay at least 2 weeks prior to your big event she
will email the information to area radio stations - free
advertising for your event. |
| |
|
| ROOM SET-UP FOR EVENTS |
| All non-profit events are responsible for set-up and
clean-up.
| Groups responsible to set-up with the Building Custodian's active
assistance. |
| Groups responsible to clean up the area.
| In Fellowship hall, after a big event, the Building Custodian will take chairs
down and clean fellowship hall floor. |
| Consider and make arrangements ahead of time for such
logistics as unlocking/locking doors, carrying out garbage,
turning on indoor/outdoor lights, etc. |
| Don't forget follow-up! Is everything put back where you
found it? (Tables or chairs borrowed from other rooms,
coffee pots...etc.) |
| |
|
| VAN SCHEDULING |
| Usage must be approved through Pastor Chuck Kellogg.
| Schedule through Kay Clancy. |
| First come first served - within reason. |
|
|
| WEBSITE - spencergumc.com |
| Check website calendar for meeting & event schedules.
| Get your event information to Kay Clancy so she can add your
information to the website calendar as well. |
| GUM Info - Contact Kay to send out information to a Grace
Church email list. GUM Info is only for events that are
sponsored by Grace Church. |
| For changes or additions to the website, contact Sue Burdick,
webmaster. 712-262-3750 |
|
|
